Newsletter Digest in SharePoint Online

One of the new features rolled out recently to SharePoint Online is the ability to create a newsletter digest. It’s possible this has not rolled out to all tenants yet. If you do not see the option, you may get it before long.

How to use the newsletter digest

Add your News web part to a modern page. If you have a few news items added you should see a “See All” link.

 Modern News Web Part
Modern News Web Part

On the All News page you should see a list of all of your news items. In the toolbar there will be a “Manage Posts” button and an “Email a news digest” button. Obviously, click on the Email a news digest button.

 Modern All News Page
Modern All News Page

After clicking the “Email a news digest” button, you’ll be able to select the news items you want to send and then click “Next”.

 SharePoint Online Newsletter Digest
SharePoint Online Newsletter Digest

Next, you are given an option to name your news digest, enter the recipients, and any additional text you want to include. Click the Send News Digest

 Name your news digest
Name your news digest

The recipients you entered will receive a nicely formatted email with a digest of all of the news you selected.

 SharePoint Online Newsletter Digest Email
SharePoint Online Newsletter Digest Email

Of course, this is a very manual process. Somebody would need to routinely select and send out the news items they want to share. There could also potentially be some limitations that wouldn’t be obvious initially. Some of the questions I have are: How many recipients can be included? How many news items can be selected?

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