Newsletter Digest in SharePoint Online

One of the new features rolled out recently to SharePoint Online is the ability to create a newsletter digest. It’s possible this has not rolled out to all tenants yet. If you do not see the option, you may get it before long.

How to use the newsletter digest

Add your News web part to a modern page. If you have a few news items added you should see a “See All” link.

 Modern News Web Part
Modern News Web Part

On the All News page you should see a list of all of your news items. In the toolbar there will be a “Manage Posts” button and an “Email a news digest” button. Obviously, click on the Email a news digest button.

 Modern All News Page
Modern All News Page

After clicking the “Email a news digest” button, you’ll be able to select the news items you want to send and then click “Next”.

 SharePoint Online Newsletter Digest
SharePoint Online Newsletter Digest

Next, you are given an option to name your news digest, enter the recipients, and any additional text you want to include. Click the Send News Digest

 Name your news digest
Name your news digest

The recipients you entered will receive a nicely formatted email with a digest of all of the news you selected.

 SharePoint Online Newsletter Digest Email
SharePoint Online Newsletter Digest Email

Of course, this is a very manual process. Somebody would need to routinely select and send out the news items they want to share. There could also potentially be some limitations that wouldn’t be obvious initially. Some of the questions I have are: How many recipients can be included? How many news items can be selected?

Simplified storage management in SharePoint Online

Have you ever thought it was cumbersome to set the storage quota for each and every site collection you create in SharePoint Online? Now you can avoid it all together by enabling automatic site collection storage management. By doing so, all of your site collections will use as much storage as it needs pulling from the total storage available.

To enable this feature

  1. Log into your SharePoint Online admin page.
  2. Click on Settings.
  3. Select Automatic for the Site Collection Storage Management option.
  4. Save.
Site Collection Storage Management
Site Collection Storage Management

Is the feature enabled by default?

For new SharePoint Online tenants, this feature will be set to auto by default. For all existing tenants, it will be set to Manual and your admin will need to opt-in to the change.

For more information, check out Microsoft’s post.

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With the launch of Windows 10, I thought it could be useful to show some interesting ways to use both Office 365 and Windows 10 together. You will need Office 365 or SharePoint 2013, and the OneDrive for Business sync client, which is installed automatically the first time you sync. Some of this also works in Windows 8 and Windows 7, but I’m demonstrating on Windows 10, which seems to have a bigger focus on search and finding content in general. Continue reading Find Office 365 content quicker using Windows 10 search

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A content type is essentially a template for content. Out of the box, SharePoint provides many content types including Item, Document, Announcement, Issue, Task, and many more. You can, and should, create your own custom content types for your own content. Continue reading The advantages of SharePoint Content Types and Site Columns