How to manage the new SharePoint document library experience

Microsoft has recently started pushing out a new SharePoint Document Library experience that is must more like OneDrive (New Experience) than the traditional SharePoint (Classic Experience).

Overall, I think these changes are a good step to making SharePoint more modern. The new library experience is faster, visually more appealing, and works better across devices. 

However, customers may have a reason not to use this new experience. They may have customization, or just like to stick with the classic look and feel.

Currently, the new experience is only available to First Release tenants in Office 365, but will eventually be rolled out to everyone.

To manage the experience at the Library level

  • Open library settings > Advanced Settings.
  • At the bottom there is a new option to change the list experience. It can use the default, force to the New experience, or force the classic experience.

To manage the experience at the tenant level

  • Open Office 365 Administration > Admin Centers > SharePoint.
  • Click on Settings.
  • You should see a new option to set SharePoint Lists and Libraries experience. Choose either classic or new experience.

To manage the experience at the site collection or site level

Unfortunately, there is not a place in the UI to change the experience at the site collection or site level. Yet, we can change it using PowerShell. Check out this support page from Microsoft for the PowerShell script to do this.

 

 

4 Tips for customizing the Office 365 App Launcher

One of the distinguishing features of Office 365, and also SharePoint 2016, is the App Launcher. Here are a few tips for managing the App Launcher.

Tip #1: Add or Remove apps from the App Launcher

  • Open an Office 365 site.
  • Open the App Launcher (click on the waffle-like icon in the top left corner) and click on My Apps in the bottom left corner of the pop-up.

App Launcher

  • Now from the My Apps page you can see all of the apps that are available.
  • Hover over any of the apps and you will see the three dots that you can click to open the menu options for that app.
  • You have the option to Unpin/Pin the app from the app launcher, or view the App Details, which opens a pane to the right with more information about that app. Of course, pinning the app makes it appear in your App Launcher, while unpinning removes it.

Pin or Unpin App

Tip #2: Change the order of the apps in the App Launcher

  • Open an Office 365 site.
  • Open the App Launcher (click on the waffle-like icon in the top left corner) and click on My Apps in the bottom left corner of the pop-up.
  • Click and hold any app and drag it. Let go where you want the app to stay. This is an easy way to rearrange the apps in any order you see fit.

Tip #3: Pin an app to the Office Suite Bar

A little known feature was made available recently that allows you to pin your favorite, or most used apps directly to the Office 365 Suite Bar. This allows you to open the app without even opening the App Launcher.

  • Open an Office 365 site.
  • Open the App Launcher (click on the waffle-like icon in the top left corner) and click on My Apps in the bottom left corner of the pop-up.
  • Hover over any of the apps and you will see three dots appear. Click on the three dots and a menu appears for that app. If you select “Pin to nav bar” the app will be pinned to the top of the Office 365 Suite bar next to the other icons in the top right.

Pin App to Suite Bar

Tip #4 Create your own custom App Tiles

Your tenant administrator can add custom App Tiles to the available options.

  • As a tenant administrator, log into the Office 365 admin center.
  • In the top right corner, directly below the Office 365 Suite Bar, click on the link with your company name. This will open the company profile and configuration pages.
  • Click on the “Custom Tiles” link in the left navigation.
  • You will now see a page that shows all of your custom tiles for your organization.
  • Click on the big plus + icon to create a new tile. Enter the Tile Name, the URL, Description, and Image URL for that Tile.
  • Once added, your users can go to their My Apps page, as described above, and select this new App Tile to add to their own App Launcher.

Custom tiles

What’s new for Office 365 and SharePoint 2016 – A summary from the Microsoft Ignite Conference

Last week I was one of the 23,000 people who attended the Microsoft Ignite conference in Chicago. The size of this conference was mind boggling and the amount of content was staggering. My focus was to learn as much as I could about Office 365 and SharePoint 2016. Here is my attempt to summarize the key things that I learned. Keep in mind that there were over 1000 sessions in total and I only attended a dozen or so. Continue reading What’s new for Office 365 and SharePoint 2016 – A summary from the Microsoft Ignite Conference

A review of Office 365 and SharePoint announcements in 2014

It has been a busy year for Microsoft and I thought it would be interesting to take a look back at 2014 and review some of the big SharePoint and Office 365 announcements. I decided to list these by the approximate month they were announced rather than when they were released, since the roll out of new features are often staggered over time.  My original list was enormous, so I cut it back to only include the announcements I thought were the most interesting. Continue reading A review of Office 365 and SharePoint announcements in 2014