Simplified storage management in SharePoint Online

Have you ever thought it was cumbersome to set the storage quota for each and every site collection you create in SharePoint Online? Now you can avoid it all together by enabling automatic site collection storage management. By doing so, all of your site collections will use as much storage as it needs pulling from the total storage available.

To enable this feature

  1. Log into your SharePoint Online admin page.
  2. Click on Settings.
  3. Select Automatic for the Site Collection Storage Management option.
  4. Save.
Site Collection Storage Management
Site Collection Storage Management

Is the feature enabled by default?

For new SharePoint Online tenants, this feature will be set to auto by default. For all existing tenants, it will be set to Manual and your admin will need to opt-in to the change.

For more information, check out Microsoft’s post.

How to filter a view based on the current date [Today]

If you ever need to filter a view based on calculation from Today’s date, it is pretty simple in SharePoint 2010. All you need is SharePoint Designer.

 

  1. Create a view through the SharePoint UI and set the filter to use [Today] as the filter value.
  2. Open the view in SharePoint Designer
  3. View the source code of the view. You will see the CAML used to create the view right within the source. You should see something like this:
    <Where><Leq><FieldRef/><Value><Today/></Value></Leq></Where>
  4. You can then calculate the number of days from the current date by using the OffsetDays property. The following example will filter the view to show all items within the next 30 days:
    <Where><Leq><FieldRef/><Value><Today OffsetDays=”30”/></Value></Leq></Where>
  5. Save the page and check out your new view.

About the SharePoint !New icon

How long does the “New” image appear next to new list items?

2 days is the default

How do I change the number of days that the “New” icon is displayed?

This value can be changed per web application through the stsadm tool.

stsadm -o setproperty -propertyname days-to-show-new-icon -propertyvalue <Number of days> [-url <http://servername>%5D

You can use -pn instead of -propertyname and -pv instead of -propertyvalue

To set the number of days to 7 days you would use the following:

stsadm -o setproperty -pn days-to-show-new-icon -pv 7 -url http://servername

How do I check the number of days that the “New” icon is currently set to display?

This can also be checked through the stsadm tool.

stsadm -o getproperty -pn days-to-show-new-icon -url http://servername

An easy way to browse SharePoint images

When you need images for dashboards or other SharePoint projects, it can be time consuming to find the right images. SharePoint comes with thousands of images all located in the 12 hive in the /layouts/images directory.

Peter Allen at Bits of SharePoint has created an organized listing of these SharePoint Layout Images that include a  thumbnail and filename. This makes finding the right image much easier. Thanks Peter!